River Canoe NWT 2019 ©

Annual General Meeting

NWT Tourism AGM 2019 General Information

The NWT Tourism AGM 2019 will be held November 6, 2019 at 09:30 am in the Explorer Hotel. There is no cost to attend the AGM. 

AGM Package Materials

AGM Package materials will be uploaded as they become available. When the links are live, please click on each of the items below to be directed to the document.
Member Update
AGM Agenda
2018 Draft Minutes
2018/19 Audited Financials
Proposed By-law Change

Voting on business arising and bylaws at the AGM

Appointed, Regular and Associate Members who are “Members in Good Standing” will have voting rights for election of the Board of Directors and for business items arising at the AGM. To be deemed a “Member in Good Standing”, membership dues must have been paid no later than July 31, 2019. Those who have renewed their membership after this date will not be permitted to vote in the election of the board or on business arising at the 2019 AGM.

Each member in good standing is entitled to one vote. Eligible voting members with Membership in Good Standing are required to identify for NWT Tourism who will vote on behalf of the company.

AGM Proxy Voting Form
You can access the proxy voting form here

Proxies must be received by NWT Tourism no later than 09:30 on November 5, 2018 (24 hours before the AGM) to be recognized. Proxies can be emailed to: executive@spectacularnwt.com or faxed to: 867-873-4059

Resolutions

The Board of Directors made a change in 2019 to the process for how resolutions are brought forward to members at the Annual General Meeting. The change in process has been made to:

  •  ensure that when resolutions are brought forward at the AGM the resolutions are industry-wide issues which create a clear call to action for governments on an industry-wide issue that can be pursued by NWT Tourism through its advocacy/lobby activities;
  • increase the opportunity for members to see proposed resolutions and rationale in advance of the AGM so they can come to the AGM prepared better for discussion; and
  • enable the Board to plan for incorporation of proposed resolutions into the AGM Meeting Agenda.

The Board has established a Resolution Committee to work with members. The Resolutions Committee 2019 is comprised of Board Members Gail Quinn, Joy O’Neill and the Chief Executive Officer.  

Members who would like to bring a resolution forward at the AGM are encouraged to submit their draft resolution to the Resolutions Committee before 5:00 p.m. Friday, October 18th by email to NWT Tourism’s Chief Executive Officer at email: executive@spectacularnwt.com. Resolutions submitted prior to this date will be reviewed by the Resolutions Committee in October and when finalized with the member for presentation at the AGM, will be posted to the AGM website for review and consideration by members in advance of the AGM. 

Should members miss the October deadline, the latest a proposed resolution can be brought forward to the Resolutions Committee is 6:00 p.m. on Tuesday, November 5th. These can be delivered to the Chief Executive Officer by email at executive@spectacularnwt.com, or can be provided to NWT Tourism staff at the registration table at the NWT Tourism Conference on Tuesday, November 5th.  Resolutions received after this time will not be considered for presentation at the 2019 Annual General Meeting.

Draft resolutions presented to the Resolutions Committee after October 18th and before 6:00 p.m. on November 5th will be reviewed by the Resolutions Committee on the evening of November 5th.  The Resolutions Committee will be available to meet with the member that evening to discuss the issue they want to address with their proposed resolution, whether the proposed resolution is for an issue that is industry-wide in nature or if the issue is one that should be addressed in another forum. If the Resolutions Committee deems that the resolution needs further wordsmithing to be presented to membership at the AGM the following day, the Committee will work with the Member to refine the wording for presentation at the AGM.    

All resolutions that have been reviewed by the Resolutions Committee and deemed ready for presentation to the members will be prepared for presentation to members on the projected screen for the AGM, and the member will be emailed a copy. The Member bringing forward the resolution must be prepared to read the resolution as a motion and must have a seconder for the motion.  

Member resolutions presented at the AGM require 51% of the eligible present voters to vote in favour of the resolution in order for it to be passed.

A form for your draft member resolution is available here.