NWT Tourism AGM 2020 General Information
The NWT Tourism AGM 2020 will be held November 5, 2020 at 10:00 a.m. via Zoom video-conferencing. There is no cost to attend the AGM.
AGM Package Materials
2019 Draft AGM Minutes
2019/20 Audited Financials
Proposed By-law Changes
2020 Resolutions Report
Voting on business arising and bylaws at the AGM
Appointed, Regular and Associate Members who are “Members in Good Standing” will have voting rights for business items arising at the AGM. While we normally allow observers and non-voting members into the AGM, the Zoom poll platform that we will be using to enable all members to vote on motions and resolutions has no way of limiting those who come into the Zoom meeting from participating in the polls. For this reason, only voting members will be able to attend the AGM this year.
Because the Zoom control feature to allow voting members into the meeting is linked to the poll feature, no proxies will be made available this year only. The board does note that having the meeting by ZOOM significantly increases the availability of the AGM for members as they can attend from any location as long as they have an internet connection.
Each Appointed, Regular and Associate member in good standing is entitled to one vote.
The Resolution Report for 2020 is attached for your reference. This provides an update on advocacy undertaken by NWT Tourism regarding resolutions passed at the previous AGM. Please see the resolution report by clicking here.
The Board of Directors made a change in 2019 to the process for how resolutions are brought forward to members at the Annual General Meeting. The change in process was made to:
- Ensure that when resolutions are brought forward at the AGM the resolutions are industry-wide issues which create a clear call to action for governments on an industry-wide issue that can be pursued by NWT Tourism through its advocacy/lobby activities;
- Increase the opportunity for members to see proposed resolutions and rationale in advance of the AGM so they can come to the AGM prepared better for discussion; and
- Enable the Board to plan for incorporation of proposed resolutions into the AGM Meeting Agenda.
The Board has established a Resolution Committee to work with members. The 2020 Resolutions Committee is comprised of Board Members Dana Hibbard, Joy O’Neill and the Chief Executive Officer.
Resolution Deadline: 10:00 a.m. Thursday, October 29th
Members who would like to bring a resolution forward at the AGM must submit their draft resolution to the Resolutions Committee before the deadline of October 29th by email to email@example.com.
Resolutions that have been reviewed by the Resolutions Committee and deemed ready for presentation to the mberbers will be posted online on this site, and presented at the AGM. The Member bringing forward the resolution must be prepared to read the resolution into the meeting as a motion and must have a seconder. A resolution requires 51% of the voting members present to vote in favour of the resolution in order for it to be passed.